Organisation and coordination of meetings is difficult and can be daunting, difficulty decreases with time and experience. Why schedule a meeting?? Sorting something out is a big motivator for calling a meeting. Why would someone need to sort something out?? Its all about job satisfaction and we all want to do well and know we tried are hardest and we rely on others to make a lot of decisions in the workplace..
How long to book out for the meeting - It all depends on the content of the meeting but beware of expecting too much of peoples time (efficiency is important).What do you need to know: Who to invite the meeting and who not to, people who are pro active and positive with the authority to make things happen.
What everyone needs to bring to the meeting: Any details for discussion, ideas and an open mind. How to get action - Create an action list, write up the minutes for the meeting and distribute with realistic due dates. Follow up the action list with an email first then a call if you have no luck. Don't discount the guilt that someone feels when you see them and they know that they promised you something i.e. a report by a certain date
Follow the agenda and create some visual aids or handouts where required. It is always important and required to discuss the agenda and stakeholders and how they fit together - essentially why you are taking these peoples time and what you want from them. Your position -Discuss your ideas for solution, and listen to the feedback from others. Action items - Capture all concerns and risks and rank them if possible, its handy to know what the major roadblocks and risks are for any project.
How to present to management and leave a lasting impression. You have been asked to complete a presentation to some managers high up the food chain, you are feeling nervous and are not sure what to put together....... First and foremost, pat yourself on the back!!! They want you to present something because you are doing a great job or are about to embark on a big project or have delivered a project! What does management want?? To know what is going on and sell the successes of the department. To reward those who are doing a good job because, if you do a good job you also make management look good. To remove risk, i.e. they want to trust you and they want to have input where you might not see the overall picture, this isn't a criticism of your ability, this is their job! What do you want from management?? We all want different things from money to power, to status, but in a work context we can shape our presentation to benefit what we want within an organisation long term. Recognition for a job well done, this means we will need to sell the positives of our work.
Trust and respect are key elements of what you want at the end of any presentation or interaction. With trust you can continue on as you were and make decisions with the backing of your peers and managers without feeling like you continually need to justify your position. Respect is more around the recognition for your work and respect leads to further job opportunities and additional workload. With trust and respect you can change an organisation.
Presentation tips and tricks
Structure is first and foremost, start with the outline of where you want to take them and progress in a logical fashion. Context / Details / Outcome.
Impression is everything so don't let yourself down. You have done a great job and finish with some positive notes on current work.
If there are touchy elements to the presentation , get them over with early, and allow room for discussion if the audience is engaged, but be prepared for the questions that will come. A good way to do this is read your presentation , think really negatively and brainstorm all the hard questions you could ask yourself. Nobody should be a harsher critic than you personally.
Graphics and pictures are great but also remember that we all learn in different ways. In general men prefer pictures and women are more linguistic.
In finishing, keep it simple (KISS principle)
Remember we are all human and we all make mistakes and we all have our strengths, show them yours.
How long to book out for the meeting - It all depends on the content of the meeting but beware of expecting too much of peoples time (efficiency is important).What do you need to know: Who to invite the meeting and who not to, people who are pro active and positive with the authority to make things happen.
What everyone needs to bring to the meeting: Any details for discussion, ideas and an open mind. How to get action - Create an action list, write up the minutes for the meeting and distribute with realistic due dates. Follow up the action list with an email first then a call if you have no luck. Don't discount the guilt that someone feels when you see them and they know that they promised you something i.e. a report by a certain date
Follow the agenda and create some visual aids or handouts where required. It is always important and required to discuss the agenda and stakeholders and how they fit together - essentially why you are taking these peoples time and what you want from them. Your position -Discuss your ideas for solution, and listen to the feedback from others. Action items - Capture all concerns and risks and rank them if possible, its handy to know what the major roadblocks and risks are for any project.
How to present to management and leave a lasting impression. You have been asked to complete a presentation to some managers high up the food chain, you are feeling nervous and are not sure what to put together....... First and foremost, pat yourself on the back!!! They want you to present something because you are doing a great job or are about to embark on a big project or have delivered a project! What does management want?? To know what is going on and sell the successes of the department. To reward those who are doing a good job because, if you do a good job you also make management look good. To remove risk, i.e. they want to trust you and they want to have input where you might not see the overall picture, this isn't a criticism of your ability, this is their job! What do you want from management?? We all want different things from money to power, to status, but in a work context we can shape our presentation to benefit what we want within an organisation long term. Recognition for a job well done, this means we will need to sell the positives of our work.
Trust and respect are key elements of what you want at the end of any presentation or interaction. With trust you can continue on as you were and make decisions with the backing of your peers and managers without feeling like you continually need to justify your position. Respect is more around the recognition for your work and respect leads to further job opportunities and additional workload. With trust and respect you can change an organisation.
Presentation tips and tricks
Structure is first and foremost, start with the outline of where you want to take them and progress in a logical fashion. Context / Details / Outcome.
Impression is everything so don't let yourself down. You have done a great job and finish with some positive notes on current work.
If there are touchy elements to the presentation , get them over with early, and allow room for discussion if the audience is engaged, but be prepared for the questions that will come. A good way to do this is read your presentation , think really negatively and brainstorm all the hard questions you could ask yourself. Nobody should be a harsher critic than you personally.
Graphics and pictures are great but also remember that we all learn in different ways. In general men prefer pictures and women are more linguistic.
In finishing, keep it simple (KISS principle)
Remember we are all human and we all make mistakes and we all have our strengths, show them yours.
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